In the joint work on text documents today, users are actively using the function of making registered changes. It is located in the "Review" block of the settings menu. Its use allows you to make edits and notes that will be seen by another user who opened this file. The author of the document can accept or reject these notes and instructions from other people working on the file, hide or show them. In any case, you should check in the text not displayed corrections in order not to accidentally send, for example, by e-mail to another person.
In this case, in addition to the actual edits, Word also supports such a function as comments. They are located directly in the editing window and are visible only when the display of the text file review area is enabled. They cannot be accepted or rejected, and for the person working on the file, there is, in fact, only one option: when they are not needed, the notes are simply deleted. Their function is simple: if editing made by another person requires clarification, the user also creates a note in this place. Then the author of the document will not wrestle with the ruling's motivation, and the work will clearly be more productive.
Mode changes in Word
To enable, as well as remove, the display of the patch area in the Word, you should find the "Reviewing" tab in the top line of the Settings ribbon and click on the button with the corresponding caption. At the bottom of this icon there is an arrow, this means that by clicking on it, a drop-down list will open, in which you can choose to display the review area. After that, you can make corrections, as well as insert comments into the text, and anyone who opens this file will see them, and the creator of the document will be able to accept or reject them. If you are the author of this text, then you just need to do it.
Sometimes these recorded changes are hidden when a text file is opened in a word processor. Then you have to turn them on from the same menu. Next to the button of the same name will be the item “Tracking”. By clicking on it you will receive a drop-down list in which you will need to mark all the proposed items. After that, the required items will be displayed in the editing window in full. Actually, if you want to display not all made and recorded changes, then select only the items of interest in this menu.
How to remove the review area
You can remove all changes to a document in Word, as stated in the official Microsoft documentation, by turning on their display, accepting or rejecting each of them. If you have done everything that we described above, then the first part has already been completed. Now in the review menu, click on the "Next" button. The corresponding area will be highlighted in the editing window, and you will see the “Fix” and “Reject” items next to the button you just pressed. If the selected fragment was a note, then the button will be one, “Delete”. Actually, this is exactly the case, by taking each correction one by one or rejecting it, in the Word you will remove them all.
However, sometimes there are volumetric texts in which there are too many such areas. Or, say, for you in the process of work each of the changes and comments made earlier, have ceased to matter. In this case, clicking on each of them can be a chore, so the developers of Microsoft Word have provided the ability to automate this process. Each step will be identical to the above, only at the end of the process, when you start accepting each desired item, you need to select a drop-down menu to the right of the corresponding button. In it, the user can click on the item “Apply all corrections in the document”, and then the displayed and hidden notes in the text will be marked as accepted. Actually, in order to remove each of them, you need to act exactly the same, that is, find the arrow to the right of the “Reject” button, click on it and select the “Reject all corrections” item.
Please note that in order to remove comments, you will need to carry out the appropriate procedure and with any comment in the same menu item. Please note that in this mode you will mark each of the changes and notes made, and not just those that are displayed in the selected mode. In this case, the selection will move around the screen and “highlight” the area that you are currently editing.
Afterword
When working with text fragments in Word, you need to take into account that for the convenience of reading, the author or other users could make the notes and comments hidden from other authors. Since the default word processor will not display such things, opening a file received from another user, you may not know that they are there until you turn them on. Accordingly, before working with it or transferring somewhere, you should check the availability of the reviewed areas, and, if available, accept or remove them from the text. In Word, this is done with just a couple of mouse clicks.
At the same time, you should remember that there is only one way to protect your edits from prying eyes: create copies. The fact is that any user can remove patches and notes from a Word document, since there are no models of distributed edits in this word processor, this would be too much a complication of the model. Therefore, if you want to create notes and edits only for yourself, then create a separate copy for yourself. But this approach has a disadvantage, because then you have to track changes in the copy that you left for general use.