How to set up a Google calendar and how to use it

Even some 10 years ago, calendars, notebooks / diaries, diaries were an integral part of a person’s life, since, in fact, contained most of his life activity. The list of affairs, important meetings, birthdays of relatives, all this was noted on the pages, with a rather banal purpose - not to forget!

With the advent of smartphones and their subsequent replacement of a large part of paper accessories, it became much more difficult to forget something, because there is a huge amount of various software that can not only remind you of an important planned event, but also, if necessary, will congratulate someone on its own. happy birthday, make an appointment or cancel it, or send an important message to someone.

The possibilities of modern software are really impressive. And with the right approach to setting them up and using them further, you can incredibly automate most of your daily routine tasks.

Within the framework of this article, one of the most useful tools, the functionality of which is useful to absolutely everyone, is the “Google Calendar”. One of the best planners available on all modern platforms.

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How to open and configure

So, since this service is provided by Google, an active account is required to work in it, which will not create any problems.

For mobile devices, the Calendar application is available for download in the respective stores, and in order to open the service on a computer running the Windows operating system, you must visit the site “//” or open it through the widgets section.

For maximum convenience, it is necessary to divide the considered functionality into several main sections:

  1. Event Planning
  2. Create reminders.
  3. Providing access to your calendar.

It is worth noting that the maximum effect from the use of this software is achieved when using several Google services. For example, the bundle “Gmail-Keep-Tasks-Calendar” shows itself very well, perfectly complementing each other’s functionality, bringing the final result to a new qualitative level.

Suppose you have booked a table in a restaurant or purchased a plane ticket using your email (gmail) to confirm. The existing synchronization between services will allow the Calendar application to automatically recognize the set flight time or restaurant visits and notify you in a timely manner.

This kind of awareness of Google about your life causes many people to have a double impression, as it creates a certain picture of “world conspiracy” and “world surveillance.”

To argue with such theories or confirm them is simply pointless, nothing good will come of it anyway.

Everything depends on the person himself and on the degree of openness of his life. Many, especially European and overseas, users wholly and completely trust all the details of their life to IT companies, while not caring about what exactly they can do with the information received.

Is it worth worrying about using Google Calendar? The question is ambiguous, and everyone will have their own answer.

Such a deviation from the topic was extremely important to carry out, as the above-mentioned theories have increasingly become the minds of users of electronic gadgets.

But if you constantly look back, will there be time to look ahead? Here is another question that you need to think about.

And the services from the company “Google” just allow you to look into the future and schedule a to-do list for many months ahead. Of course, it is functional, interesting and extremely convenient.

Event Planning

In order to create a new event, just click on the desired date with the left mouse button on the desired date (or click on the "+ Create" button, which is located on the left side of the screen) and enter the main parameters of the event being created:

  • "Name".
  • “Event type” is “Event”, “Reminder” or “Task”.
  • "Date and time".

Click on the “Other Options” button to enter additional information about the event:

  • "Location".
  • "Video conferencing".
  • “Notification” allows you to select time intervals after which the user and participants will receive notifications / reminders.
  • “Status and Privacy” - whether the event created is public or private.
  • "Add description".
  • "Guests" - allows you to invite members who are in the contact list in gmail.

The created event can be changed at any time, and you can also manually send an invitation / notification for “Guests”.

Such invitations will be displayed to registered users directly in the service window, where he can choose one of several answer options.

Create reminders and tasks

All manipulations are carried out in a similar way, and since the data of the reminder and the task do not provide for extended information, all data is entered directly into the opened mini-window.

It should be understood that the more extensive settings of reminders and tasks are available in separate applications, these are “Google Keep” and “Google Tasks”, respectively.

Separately, it should be noted that in order to add someone's birthday, you need to add a user to “Google Contacts” and this significant day will automatically appear in your calendar.

Providing access

The service in question provides the opportunity to open access to the calendar for other users and even for those who do not have an active “Google” account.

For this:

  • Click on the "Options" button, which are located next to the name of your calendar.
  • Select the "Settings and Sharing" line.
  • In the “Access Permission” section, select one of several options:
    1. “Make it publicly available.”
    2. "Access for individual users."
  • In order for a user without an account to gain access, select the first options and click on the "Enable access by reference" button.

This functionality is extremely useful for office workers operating in a group where it is important to understand what and when a colleague is busy, when he has a day off and is free at the moment.


As can be seen from the above, the work with the Google Calendar service is not very complex, the same applies to iOS and Android mobile devices.