Inventory in 1C

As you know, software from 1C helps many businesses successfully run a business. However, to effectively use it, you need to know the basics of management. Next, you will learn how to make an inventory in 1C.

Inventory is the main way to check the availability of property. Carrying it out, we verify the data that the program contains with the amount of goods in the warehouse in fact. Like the other functions of 1C, inventory is a mandatory component of accounting. Therefore, it is important to be able to conduct it.

We carry out the comparison of goods

Users of "One ES" have the opportunity to verify the actual and documentary presence of the range using a special document. Rather, there are several documents that serve to make an inventory of warehouse property. The main, surprisingly, is called "Inventory of goods."

  • In the menu, select "Documents", then "Inventories" and there we need the inventory.
  • Based on the version of the program, the interface may look different, but the main points are always always present: warehouse, date, number, organization, name of the person in charge, nomenclature.
  • As a rule, it is convenient to take into account certain nomenclature positions, since the quantity of goods can be very large. For this you need to put a tick in the item position, and then select the product group that you want to inventory. If accounting is required for all groups, it is easier to create several documents.
  • Select the filling in the stock balance for the so far empty “Goods” table. All products of this group will be displayed.

Stock inventory

  • One of the columns will show the number of units of property that the program “counted”: “Accounting. Amount". You will have to count all the items in the warehouse yourself, after which they will need to be entered in the “Quantity” column.
  • The “Deviation” column will show zeros under ideal conditions. This means that the quantity of goods according to documents and in fact coincides. If the result is a minus sign, then there is a shortage. The plus sign is a surplus.
  • With the button "Write" we will save the document in the database. It can also be printed in the form "INV-3".

What if it does not match?

Make an inventory - only half the battle. It is often found that the quantities of property according to documents and in reality are two different numbers. Any accountant knows that you should not worry too much. Another question is how to document the difference.

Lack of goods

With a lack of property, it is necessary to write off. Write-off will be easy to do based on the inventory.

  • Through the menu again select the item "Documents", "Inventories", and then "Write off the goods."

Write off goods

  • The filled form looks almost the same. Here you need to specify on the basis of which inventory is written off.
  • You can also add product units manually using the “Add” button.
  • Click "OK", after which the data on the availability of the property will be adjusted.

Surplus

The surplus of goods is also easily adjusted. But already with the help of another document - the posting of goods.

  1. In the same menu item, select the “Posting of goods” we need.
  2. The program again will do everything automatically, if we substitute data from the inventory. Therefore, as a rule, the user does not have to do anything on his own.
  3. If necessary, you can edit the table manually by adding any property items.
  4. The "OK" button 1C corrects all entered data and puts them into the database.

It is important to note that in the new versions of the program, operations to eliminate oversupply and shortages are simplified. However, at the same time, the program may not allow the documentary residue that is not in stock to be easily eliminated. Sometimes it may be necessary to indicate the guilty person on whom the material damage will be recorded. Without exceeding the limits of certain norms, the shortage is simply included in the costs.

Adjustment

Adjustment is carried out when it is required to sort the property by more flexible criteria. For example, in the warehouse there are a few extra washing machines of white color, but there is a shortage of blacks of the same model. For such situations, an adjustment document is provided.

  1. In the already familiar menu item, select “Adjustments of series and characteristics of goods”.
  2. Here you will have to pick it up yourself, because the program does not know what we want to change. Add a new row to the table.
  3. Three columns that need to be filled in: “Characteristic of nomenclature (old)”, “New characteristic of nomenclature” and “Nomenclature” are simple.
  4. In the very first we indicate the name without a different criterion, that is, “Washing machine”, for example. Also indicate the number.
  5. In the old and new nomenclature indicate the characteristics that need to be changed.
  6. After that, a certain number of black machines will be replaced by white ones in the database. Pressing the "OK" button will force the program to replace.

Now you are familiar with one of the main accounting tools, with an inventory in the 1C program. It is recommended to do it at least once a year in any large organizations. It is worth keeping property records separately for each warehouse or even for each group of goods in order not to get confused in a large assortment.